More About the Clerk’s Office
The Clerk’s Office is the central clearinghouse for all filings intended for the Deputy Commissioner Section, Clerk’s Office, and Full Commission. The Clerk’s Office manages filings through the Electronic Document Filing Portal (EDFP) and the dedicated filing e-mail addresses for the Deputy Commissioner Section (firstname.lastname@example.org), the Full Commission (email@example.com), and Dockets (firstname.lastname@example.org). The Clerk’s Office also manages Commission mail to ensure that paper filings are in compliance with Industrial Commission Rules in support of the Commission’s goal of becoming as paperless as possible.
Requests by parties for formal hearings in workers’ compensation cases are filed with the Docket Section within the Clerk’s Office. The section ensures that all parties are aware of the filing and have the opportunity to respond. After the requests for hearing have been processed, generally the cases are referred to Mediation. The section also processes replies to requests for hearing and updates attorney information for cases that are on the docket. It maintains the Commission’s attorney database.
Except for appeals of administrative orders on medical motions, appeals from orders of the Executive Secretary’s Office to the Deputy Commissioner level, and appeals from decisions of Deputy Commissioners to the Full Commission are filed with the Docket Section within the Clerk’s Office. All parties are notified of the appeal. For appeals to the Full Commission, the section orders an official transcript for the case and provides copies to the parties. The section prepares the case for review and places it on a calendar for hearing by a panel of three Commissioners.
Tort Claims against State departments and agencies and their employees are filed through the Docket Section within the Clerk’s Office. Upon receipt of a Tort Claim Affidavit, the section assigns a number to the claim and provides a copy to all parties.
The Clerk’s Office also oversees the File Room.
List of Clerk’s Office Responsibilities
The following list provides a summary of the duties and responsibilities of the Clerk’s Office:
Workers’ Compensation Cases
- Process Mail
- Process Deputy, Full Commission, and Dockets filings, including Form 33s, 33Rs, and Appeals
- Update attorney database
- Process attorney representation letters for cases on docket
- Process requests for copies of files for cases on docket
- Process administrative appeals from orders of the executive secretary
- Provide deputy commissioner calendars to court report service and assist with scheduling
- Serve as custodian of recordings of hearings, including processing requests for copies
- File full commission orders for appeals of medical motion orders
- Prepare cases on appeal for transcription and order transcripts of deputy commissioner hearings
- Invoice transcript costs and mail copies of transcripts to the parties
- Prepare working files for appealed cases for full commission review
- Prepare and distribute full commission hearing calendars
- Update coding for full commission decisions
- Invoice full commission costs
- Assign numbers for tort claims that are sufficient for filing and return claims that are not sufficient for filing.
- Acknowledge filing of tort claims and provide copies to Claimants, agencies being sued, and the Attorney General’s office
- Receive and distribute tort claim mail and manage the file until the case is assigned to the Deputy Commissioner section by order of a Commissioner.
Law Enforcement Claims
- Assign numbers for Law Enforcement claims
- Acknowledge claim and prepare a file for the Deputy Commissioner
- Mail a copy of the final order to the Claimant and to the State Treasurer’s Office
- Assign numbers for vaccine cases upon request of the Executive Secretary
Erroneous Conviction Claims
- Assign numbers for Erroneous Conviction claims upon request of the Chair of the Industrial Commission