North Carolina Industrial Commission

James B. Hunt Jr.
Governor

J. Howard Bunn Jr.
Chairman

 

April 27, 1998

TO: Worker’s Compensation Attorneys
FROM: Thomas J. Bolch, Commissioner
SUBJECT: Submission of Documents

As you know, we have spent the past year converting to an Electronic Document Management System. Described below are some steps that we are asking you to take to assist us in maximizing the benefits of this system. We have greatly appreciated your flexibility and assistance during what has been a difficult transition period.

  1. Depositions, briefs and other long documents that do not require an original signature must be submitted to the North Carolina Industrial Commission in soft copy as well as in paper copy. The soft copy, submitted on diskette or via e-mail, must be in either ASCII or Microsoft Word 6 format.
  2. ALL documents for cases reported to the Industrial Commission in 1997 and beyond are scanned into our electronic document management system. THEREFORE, do not submit documents with extensive binding or tabs that extend beyond the end of the page. They will be torn apart and may result in a delay in the processing of your documents. The easier it is to scan the documents that you submit, the more expeditiously they will be handled; for example, binder clips are preferable to staples.
  3. All documents must contain the IC file number on every page of the document.
  4. Do not use highlighting to emphasize a point as this will result in the point being greyed out once it is scanned. If you need to indicate a relevant section, do so with a black pen.
  5. Except where required (for example, Agreements), do not send multiple copies of documents and do not both fax and mail documents unless specifically requested to do so.
  6. You can no longer assume that the Deputy Commissioners will carry a paper copy of a case that is being heard. Therefore, if you need to request information from our files, it is necessary to do so prior to or subsequent to the hearing, we will no longer provide the courtesy of offering documents for your review at the hearing.

Thank you

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N.C. Industrial Commission · Dobbs Building · 430 North Salisbury Street · Raleigh, NC 27611
Main:  (919) 733-4820  ·   Fax:  (919) 715-0282  ·   BBS:  (919) 715-5920
Internet Address:  http://www.comp.state.nc.us/